The Executive Office Committee Inquiry - Privacy Notice
This privacy notice tells you how we will use the information you provide to us.
Contact details
Northern Ireland Assembly Commission
Parliament Buildings
Stormont Estate
Belfast
BT4 3XX
Telephone
028 90 521147
What information we collect, use, and why
When you provide your email address, you’re signing up to receive regular and relevant updates from the Executive Office Committee on the Inquiry (Mother and Baby Institutions, Magdalene Laundries and Workhouses) and Redress Scheme Bill.
We collect your email address solely for the purpose of sending you these updates. This may include news, events, or other information we think you’ll find useful.
Your data will:
- Be stored securely
- Never be shared with third parties
- Only be used for the purpose of email communications as stated above.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
- Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
- Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
- Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
- Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
- Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
- Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information for research or archiving purposes are:
- Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- We are collecting the information so that we can contact people who have expressed an interest in providing feedback on the Assembly\'s websites and assisting with the redevelopment of the website. This will benefit all site visitors as it will help create an informed, user friendly, informative and engaging website.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
- Directly from you
How long we keep information
We will keep your information only for as long as we need to in relation to your interest in the Assembly's website redevelopment. Aside from the initial feedback phase we will keep your information in the event that you would like to take part in further phases of the website redevelopment. Subscribers can unsubscribe at any time by clicking on the 'unsubscribe' link at the bottom of every email or by letting us know at info@niassembly.gov.uk.
Who we share information with
Data processors
MailJet (Email and subscriber management tool)
This data processor does the following activities for us: MailJet is a cloud-based email delivery service that provides tools for businesses to send, track, and manage email campaigns. MailJet is used by the Assembly Commission to send updates and newsletters to subscribers who sign up or consent to receiving that information. Subscribers can easily unsubscribe at any time by clicking on the 'unsubscribe' link at the bottom of every email or by emailing info@niassembly.gov.uk.
Sharing information outside the UK
Where necessary, we will transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.
Organisation name: MailJet
Category of recipient: Email management tool
Country the personal information is sent to: France
How the transfer complies with UK data protection law: Addendum to the EU Standard Contractual Clauses (SCCs)
Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.
Organisation name: MailJet
Category of recipient: Email management tool
Country the personal information is sent to: USA
MailJet uses third-party providers (called subprocessors) to help with services like cloud hosting, email delivery, and analytics. These subprocessors may be located outside of the UK or EU, and MailJet ensures they comply with GDPR and data protection standards. For more information:
- View MailJet's Privacy Policy
- View MailJet's Data Processing Agreement
- MailJet FAQ on GDPR compliance.
How to complain
If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the NI Assembly Information Standards Officer at:
Data Controller Name: Northern Ireland Assembly Commission
Address:
Parliament Buildings,
Ballymiscaw,
Stormont,
Belfast
BT4 3XX
Information Standards Officer: Donna-Marie Clark
Email: Donna-Marie.Clark@niassembly.gov.uk
Telephone: 028 90 521147
If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
