Parliamentary Visits Privacy Notice

Data Controller Name: Northern Ireland Assembly Commission Address: Parliament Buildings, Ballymiscaw, Stormont, Belfast BT4 3XX
Telephone: (028) 90 521137

Engagement Manager: Louise Close
Email: louise.close@niassembly.gov.uk
Tel: (028) 90521169

Why are you processing my personal information?

We collect and hold details of delegates taking part in Parliamentary Visits. This may include:

Name: This may be used for registration lists, name badges and security access.

CV/Biography: This information will generally be provided by you and will be used in information packs provided to those you are due to meet. CVs/biographies may also be taken from official sources.

Company/Organisation: This will be used in information packs and name cards.

Special Requirements: Information will be used to make any appropriate adjustments to the event for the individual.

Areas of Interest: Areas of interest are request to help inform and tailor your visit programme.

Images: Images include photographs, video or streamed footage that may be taken at events. You will be advised at the event how this will be managed and consent sought from individuals as necessary. Such images may be used on the Assembly related websites, social media channels or publications.

Photographs may be taken at the event by an external photographer. The photographer may share the images with media organisations, including news outlets, with the prior consent of the Northern Ireland Assembly when necessary. The photographer’s privacy notice will be made available for information as to how they will use the images.

If you do not want to appear in any images, please contact a member of staff at the event.
As Parliament Buildings is a public building on occasions there may be photography, filming or recording in the Great Hall or other public spaces such as the precincts of the building and that signage, clearly visible at the entrances to Parliament Buildings, will also notify visitors that this is the case.

It is envisaged that guests and other attendees may take photographs or film footage of the event including media organisations. We are not responsible for the use that any other person or organisation makes, or may make, of any such images.

If you are a third party providing delegate details you must make attendees aware of the Northern
Ireland Assembly Commission Privacy Policy.

What is the lawful basis for processing my personal information?

The lawful basis for processing personal data is consent. If you are a third party providing delegate details you must make attendees aware of the Northern Ireland Assembly Commission Privacy Policy.

Where do you get my personal data from?

Information is provided by you or by a third party organising your visit. CVs/biographies may also be taken from official sources.

Do you share my personal data with anyone else?

With the exception of images, this information is shared internally for administration and security purposes. However, we do not share this information externally.
We may use the images on our social media platforms, on our website or in printed and digital material in order to promote the work of the Northern Ireland Assembly and engage with the people of Northern Ireland. This may also include sharing the images with media organisations, including news outlets, and partner organisations.

Do you transfer my personal data to other countries?

No, your image will only be shared with the you on request.

How long do you keep my personal data?

With the exception of images, we will securely dispose of this information after the event date in line with the Northern Ireland Assembly Retention and Disposal Policy.

The contents of the image libraries will be reviewed at the end of every mandate and where retention is no longer necessary, those images will be securely destroyed or deleted. Any images which we publish (or provide to others to publish) into the public domain will remain there. Images we keep may be used in the future without reference to the event.

What rights do I have?

You have the right to obtain confirmation that your data is being processed, and access to your personal data
You are entitled to have personal data rectified if it is inaccurate or incomplete
You have a right to have personal data erased and to prevent processing, in specific circumstances
You have the right to ‘block’ or suppress processing of personal data, in specific circumstances
You have the right to data portability, in specific circumstances
You have the right to object to the processing, in specific circumstances
You have rights in relation to automated decision making and profiling

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the NI Assembly Information Standards Officer at:

Email: martina.dalton@niassembly.gov.uk
Tel: (028) 90521147

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113
Email: casework@ico.org.uk
https://ico.org.uk/global/contact-us/