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Provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) - BR-012-2022

eTendersNI Resource ID: 4115626

The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast.  This includes the deliverables set out below:

  • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant;
  • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’;
  • Provision of hospitality for events and functions, as requested, within Parliament Buildings;
  • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings;
  • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office;
  • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”);
  • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs;
  • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and
  • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.

The procurement exercise will be conducted in accordance with the competitive negotiation procedure pursuant to Regulation 29 of the Public Contracts Regulations 2015 (as amended) (Regulations) (PCR). The Assembly Commission wishes to conduct an efficient, effective and streamlined competitive negotiation process and does not wish to engage in any unnecessary negotiations that imposes costs on all parties and causes delay.  Accordingly, it is envisaged that certain limits will be placed on the extent of negotiations that will be permitted. 

The Assembly Commission reserves the right to:

  • hold more than one round of negotiations with tenderers;
  • require the submission of any further or additional information or tender submissions;
  • award the contract following the submission of initial tenders;
  • award the contract(s) following conclusion of the first round of negotiation sessions; and
  • to down-select tenderers following each round of negotiations.

This call for tender opportunity has been published on the eTendersNI portal and all information is available there.

You will only see the opportunity and be able to bid for it if you are registered on eTendersNI.    Should you be interested in this call for tender, please register on eTendersNI. Please note that all correspondence should be sent through the eTendersNI portal.

If you have any issues please contact the Procurement Office at procurement@niassembly.gov.uk or by telephone 028 9052 1526.

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