GIFT SHOP HOUSE COMMITTEE MINUTES OF THE FOURTH MEETING

11 March 1999

THURSDAY 11 MARCH 1999 AT 12.30 PM

Present:

Mrs J Carson

Mr B McElduff

Mr K McCarthy

Mrs I Robinson

In the Chair:Mrs I Robinson

In Attendance:Ms G Campbell, Mr T Evans, Mr P Waddell.

Apologies:Mr PJ Bradley

Mrs Robinson left the meeting at 1.00pm. Mrs Carson was asked to chair the remainder of the meeting.

1.The minutes of the third meeting were accepted with the following addition - Mr Waddell and Mr White were in attendance.

2.Matters Arising

Mrs Robinson referred to Mr White's proposal. Mr McElduff, who did not attend the last meeting, indicated that he was content with the proposal.

3.Product Range

3.1 Ms Campbell spoke to the paper on the Assembly Shop tabled at the meeting. Members endorsed the proposals contained in the paper which included:

Ÿ initial product range;

Ÿ establishment of an interim arrangement in the basement shop;

Ÿ need to develop a purchasing policy; and

Ÿ Members to inform visitors of the Gift Shop facility ;

3.2 Ms Campbell agreed to progress the following action points:

Ÿ expand the current product range in the Mount Charles shop in the basement as per para 1 of the paper;

Ÿ extend the opening hours of the Mount Charles shop to coincide with tours ie 10.00 am until 4.00 pm;

Ÿ dedicate an area of the Mount Charles shop to Assembly products. This area would be equipped with new shelving and dressed in a blue fabric;

Ÿ include a reference to the availability of Assembly merchandise in the next APN;

Ÿ arrange for Assembly merchandise to be available for all functions, if required;

Ÿ arrange for an illuminated display cabinet containing priced Assembly merchandise to be placed in the Senate rotunda area, with a notice to say that the items are available in the basement shop.

3.3 Ms Campbell to consider a form of words, to be included in any contractual arrangement with suppliers, which protects the Assembly logo. Mr Evans to take advice from GPA on the development of a purchasing policy.

4.Report to the Shadow Commission

It was agreed that a draft report should be available for discussion at the next meeting of the Gift Shop Committee.

5.Any Other Business

Mr McElduff raised the issue of all merchandise labels being bi-lingual. It was agreed that he should bring a formal proposal back to the Committee.

7.Date of the Next Meeting

Tuesday 23 March at 12.30 in Room 135.