Assembly Community Connect Contact Database Privacy Notice

Data Controller Name: Northern Ireland Assembly Commission Address: Parliament Buildings, Ballymiscaw, Stormont, Belfast BT4 3XX
Telephone: (028) 90 521137

Engagement Manager: Louise Close
Email: louise.close@niassembly.gov.uk
Tel: (028) 90521169

Why are you processing my personal information?

We collect and hold to following details when you register with Assembly Community Connect to inform you of up-coming Northern Ireland Assembly events and activities.

Name: To address the email.

Email Address: This will be used to contact you about up-coming Northern Ireland Assembly events and activities.

Company/Organisation: This is used for reporting purposes to highlight the range of organisations registered with Assembly Community Connect and to identify gaps.

Cookies and IP Addresses: We may gather information about your general internet use by using cookies. You can read more about what cookies are, how we use them and how you can manage cookies on your computer here.
To manage subscriptions, we use the email automation platform MailChimp which provides access to your IP Address. This is accessible only to relevant Assembly staff and is password protected.
What is the lawful basis for processing my personal information?
The lawful basis for processing personal data is by consent.

Where do you get my personal data from?

Information is collected either by you registering via the online system MailChimp via a link on the Northern Ireland Assembly website or by filling in a paper registration from. Details provided on paper registration forms are then entered onto MailChimp by Assembly staff and the forms are then disposed of following the Northern Ireland Assembly Retention and Disposal Policy.

Do you share my personal data with anyone else?

Details provided on paper registration forms are entered onto MailChimp. Please be aware MailChimps is a third party website. Please be aware of their Privacy Notice is as follows: https://mailchimp.com/legal/privacy/.

Do you transfer my personal data to other countries?

No this information will not be shared externally.

How long do you keep my personal data?

Paper registration forms are securely once information is entered into MailChimp. Once registered on the Assembly Community Connect database you can unsubscribe at any time by clicking the unsubscribe button at the bottom of an email or contacting the Outreach Team via 02890 521019 or by email at outreach@niassembly.gov.uk.

What rights do I have?

  • You have the right to obtain confirmation that your data is being processed,and access to your personal data
  • You are entitled to have personal data rectified if it is inaccurate or incomplete
  • You have a right to have personal data erased and to prevent processing, in specific circumstances
  • You have the right to ‘block’ or suppress processing of personal data, in specific circumstances
  • You have the right to data portability, in specific circumstances
  • You have the right to object to the processing, in specific circumstances
  • You have rights in relation to automated decision making and profiling

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the NI Assembly Information Standards Officer at:

Email: martina.dalton@niassembly.gov.uk
Tel: (028) 90521147

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113
Email: casework@ico.org.uk
https://ico.org.uk/global/contact-us/

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