During the period of 1st April 2013 to 30th June 2013 the Assembly Commission screened two policies. The policies, policy aims and the outcome of the screening exercises are detailed in the table below.
Management of Deputising & Temporary Promotion Arrangements
In April, the HR Office screened the Management of Deputising & Temporary Promotion Arrangements policy.
On occasions, there is a requirement for a staff member to temporarily undertake duties and responsibilities at a higher grade. This can be managed on two ways (i) Deputising or (ii) Temporary Promotion.
The purpose of this policy is to confirm to managers and staff the procedures which must be followed when considering the need to fill vacancies on a temporary basis by the application of Deputising or Temporary Promotion arrangements.
The Assembly Commission in 2010 approved a Good Relations Action Plan. One of its six shared aims was Participation. Under this Aim of Participation, the Action Plan stated that through its Engagement Strategy, the Commission would develop partnerships with public bodies, agencies, schools and others to foster a sense of belonging to an integrated and mutually supportive society in which diversity is valued and welcomed. It also noted that as Parliament Buildings hosts a large number of events and visitors each year it has a significant opportunity to play a leading role in the encouragement of dialogue, shared learning and mutual respect for different faiths and cultural backgrounds.
One way of taking forward this area of work has been to develop an Exhibitions Policy in order to provide a governance framework to regulate the use of exhibitions in Parliament Buildings.
The policy was screened by a panel and was extensively consulted on with Members, staff and other interested parties. The screening document was then formally consulted on from 2 May 2013-7 June 2013. No comments were received.
Policy for the Use of IT Resources (MLAs and non-Secretariat Staff)
The necessity for this policy derives from a recommendation contained in the “Report on the Unauthorised Disclosure of a Draft Report of the Public Accounts Committee” produced by the Interim Assembly Commissioner for Standards and published by the Committee on Standards and Privileges on 20th June 2012.
“Recommendation 15 - The Code of Practice for the Use of Assembly Computer Resources, which currently exists in draft form only, should be finalised and made operational in order that the monitoring of the use of Assembly email services by all users, including Members, as referred to in paragraph 5.4 of that draft document, may be undertaken.”
The Assembly Commission would value any comments on these policy screening outcomes. Should you wish to forward any comments or request any documents in an alternative format, please contact:
Telephone: 02890 418377
Text Phone: 02890 521209